--- type: Documentation title: Importing publications description: This guide describes the ways to import publications into Librario and how to manage the status of your imports. resource: https://www.librario.de/en/docs/bibliothekswesen/importieren language: en revision: e114aa541d24c57e452957a2313c85d2014b716b tags: - docs - bibliothekswesen --- # Importing publications As a [librarian or administrator](/en/docs/administration/rollen#bibliothekarin), you can import publications into Librario in several ways. This guide explains the import methods available and how to monitor and manage the status of your imports. ## Import methods at a glance ![Empty imports overview page: with no imports yet, Librario prompts you to start a new import using one of the three methods.](/de/docs/bibliothekswesen/importieren/uebersicht-start.webp) _The three ways to add publications Screenshot of the German interface._ In many organisations only one or a few people look after the library, so Librario offers three ways to add publications, ordered by efficiency and effort: - [Importing PDF files (recommended)](/en/docs/bibliothekswesen/importieren/pdf-importieren) — The most efficient way to add new publications: upload PDF files by drag and drop; Librario reads the metadata and identifiers from each file. Ideal for bulk imports. - [Importing by identifier](/en/docs/bibliothekswesen/importieren/kennungen-importieren) — For publications with a known identifier: quick capture by ISBN, DOI, PubMed ID, arXiv ID or standard identifier, with automatic metadata enrichment. - [Cataloguing manually](/en/docs/bibliothekswesen/importieren/manuell-katalogisieren) — The flexible option for special cases: full control over all metadata, ideal for specialised or historical publications without identifiers. Librario does not read reference data from a .bib or RIS file. It works alongside your [reference manager](/en/vergleiche) rather than replacing it: add publications from it by their identifier or as a PDF. > **About automatic metadata enrichment:** > > Automatic enrichment with metadata from the internet depends on external sources being available. Librario does its best to find matching information, but cannot guarantee that it is complete or available. ## Publication imports ![Imports overview page with existing imports: a three-part view with the import options on the left, a filter list at the top and a table of completed imports with their status.](/de/docs/bibliothekswesen/importieren/uebersicht.webp) _The right-hand side lists the most recent publication imports with their status. Screenshot of the German interface._ Every import in Librario passes through several statuses, which you can monitor and control. This gives you better control over the import process, especially with larger amounts of data. **Sequence:** **Pending** → **Processing** → **Completed** or **Failed**. Until an import has completed, you can cancel it. ### Import statuses at a glance | Status | Meaning | Possible actions | | -------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Pending** | The publication is queued for import. Processing starts automatically. | **Cancel**: cancel the import if you no longer need it; **Edit**: correct the identifier; **Delete**: permanently remove the import together with its publication and file | | **Processing** | The import is being processed. Metadata is extracted and enriched. | **Cancel**: stop processing if it takes too long; **Delete**: permanently remove the import together with its publication and file | | **Completed** | The import finished successfully. The publication is available in the library. | Check the publication and add to it where needed | | **Failed** | An error occurred during processing. | **Retry**: start the import again; **Edit**: correct the identifier; **Cancel**: cancel the import for good; **Delete**: permanently remove the import together with its publication and file; the **Error message** is on the import's detail page | | **Cancelled** | The import was cancelled manually. Librario does not look up any metadata, but creates a publication with the identifiers entered and the uploaded file (or keeps the one already created), which you can complete by hand. | **Retry**: restart the import with the same data; **Edit**: correct the identifier | > **Tips for an efficient import workflow:** > > To streamline the import process and keep data quality high, we recommend this approach: > > 1. **Preparation** : gather all the information and files you need before the import > 2. **Import in batches** : import similar publications together so they get consistent metadata > 3. **Status monitoring** : check the status of your imports regularly and deal with failed imports promptly > 4. **Quality control** : set up a review process for new publications > 5. **Documentation** : write down your import guidelines, especially when several people import publications > > With these tips and the different import methods, you can build up and maintain your library efficiently. For ongoing quality assurance of imported publications, we recommend [quality reviews through task management](/en/docs/bibliothekswesen/aufgabenverwaltung/aufgabentypen): in plans with **advanced task management**, Librario automatically creates a quality review task after every completed import. Your library team can then go through the newly imported publications systematically and mark them as reviewed.