--- type: Documentation title: Documentation description: 'Librario documentation in English: guides for librarians, administrators and developers, plus how AI assistants can read it.' resource: https://www.librario.de/en/docs language: en revision: e114aa541d24c57e452957a2313c85d2014b716b --- # Documentation These are the Librario guides. Pick a topic below. Every page is also available in German under /de/docs. ## Use these docs with AI assistants Every page in this directory has a plain Markdown version: add `.md` to its address, for example `/en/docs/integration/mcp.md`. [llms.txt](https://www.librario.de/llms.txt) lists the pages a language model should read first, in English only. An assistant connected to your library over [MCP](/en/docs/integration/mcp) can also fetch any page here with the `get_documentation` tool. The docs describe how Librario works. They do not show what is in your library: for your own publications, files and loans, the assistant has to query your library through MCP or the API, and it only sees what your account is allowed to see. ## Getting started - [Getting started](/en/docs/erste-schritte) — Four steps from signing up to inviting your team. ## Basics - [Basics](/en/docs/grundlagen) — Search, favourites, collections and frequently asked questions: the basics of using Librario. - [Searching for publications](/en/docs/grundlagen/publikationen-durchsuchen) — This guide explains how to search for publications efficiently in Librario. - [Borrowing hard copies](/en/docs/grundlagen/leihexemplare-ausleihen) — This guide explains how you, as a user, can borrow and return hard copies in Librario. - [Managing favourites](/en/docs/grundlagen/favoriten-verwalten) — Save publications as favourites, search and export them, and see the favourites of other users. - [Managing collections](/en/docs/grundlagen/sammlungen-verwalten) — Collections let you group related publications by topic and manage them together. - [Frequently asked questions and use cases](/en/docs/grundlagen/faq) — Answers to frequently asked questions and typical workflows in Librario. - [Data model](/en/docs/grundlagen/datenmodell) — Which records Librario keeps, how they relate, and what identifiers and the publication date are called in the web app, the AI assistant (MCP) and REST API v3. ## Library management - [Library management](/en/docs/bibliothekswesen) — Importing publications, managing hard copies, bibliographic fields and best practices for library management. - [Managing publications](/en/docs/bibliothekswesen/publikationen-verwalten) — This guide explains how you, as a librarian or administrator, manage publications in Librario. - [Managing hard copies](/en/docs/bibliothekswesen/leihexemplare-verwalten) — This guide explains how you, as a librarian or admin, can manage your library’s physical copies in Librario. - [Publication types](/en/docs/bibliothekswesen/publikationstypen) — An overview of the kinds of publication you can manage in Librario. - [Bibliographic fields](/en/docs/bibliothekswesen/felder-referenz) — All fields for bibliographic cataloguing in Librario at a glance, with detailed explanations and examples. ### Importing publications - [Importing publications](/en/docs/bibliothekswesen/importieren) — This guide describes the ways to import publications into Librario and how to manage the status of your imports. - [Importing PDF files](/en/docs/bibliothekswesen/importieren/pdf-importieren) — This guide explains how to import PDF files into Librario and have them catalogued automatically. - [Importing by identifier](/en/docs/bibliothekswesen/importieren/kennungen-importieren) — This guide explains how to import publications into Librario by ISBN, DOI or another identifier. - [Cataloguing publications manually](/en/docs/bibliothekswesen/importieren/manuell-katalogisieren) — This guide explains how to catalogue publications manually in Librario when an import by identifier is not possible. ### Task management - [Task management](/en/docs/bibliothekswesen/aufgabenverwaltung) — Coordinate quality reviews, loan requests, error reports, and recurring work with a Kanban board, task types, and recurring task definitions. - [The Kanban board](/en/docs/bibliothekswesen/aufgabenverwaltung/kanban-board) — Structure work with the four columns Open, In Progress, In Review, and Closed, with filters, list view, and notifications. - [Task types](/en/docs/bibliothekswesen/aufgabenverwaltung/aufgabentypen) — Every task type in Librario: which you create yourself, which the daily scan creates automatically, and how automatic tasks behave. - [Recurring tasks](/en/docs/bibliothekswesen/aufgabenverwaltung/wiederkehrende-aufgaben) — Define routine work such as stocktake, DIN standards updates, or cataloguing new journal issues once and let Librario create concrete tasks on schedule. ### Best practices - [Best practices for library management](/en/docs/bibliothekswesen/best-practices) — Practical recommendations for a professionally maintained library: cataloguing, workflows, rollout and migration. - [Grouping publications](/en/docs/bibliothekswesen/best-practices/publikationen-gruppieren) — Librario has three fields for grouping related publications: original title, parent publication and series. - [Categories in Librario](/en/docs/bibliothekswesen/best-practices/kategorien) — Categories narrow search results down to one subject area. This guide shows how to build and maintain a small set of clear categories. - [Optimising files for full-text search](/en/docs/bibliothekswesen/best-practices/volltextsuche-optimieren) — This guide describes how to prepare and optimise your publications for full-text search in Librario. - [Setting up a review process](/en/docs/bibliothekswesen/best-practices/review-prozess) — A structured review process makes sure your colleagues quickly find the publications that matter to them. - [Introducing new employees to the library](/en/docs/bibliothekswesen/best-practices/onboarding) — Best practices for building library use into the onboarding of new employees from day one. - [Encouraging and improving library use](/en/docs/bibliothekswesen/best-practices/nutzung) — Best practices to make your digital library the first place people in your organisation go for research. - [Rolling out new library software successfully](/en/docs/bibliothekswesen/best-practices/change-management) — How to roll out Librario: choose a rollout strategy, plan the five project phases and support the first weeks after the switchover. - [Data migration to Librario](/en/docs/bibliothekswesen/best-practices/datenmigration) — This guide explains how to move your existing library data to Librario. - [Text recognition (OCR) with Adobe Acrobat Pro](/en/docs/bibliothekswesen/best-practices/texterkennung-ocr-mit-adobe-acrobat) — Step-by-step guide: run text recognition (OCR) on a scanned PDF file with Adobe Acrobat Pro so that full-text search can find its text. ## Administration - [Administration](/en/docs/administration) — User management, roles and permissions, backups and account settings for Librario administrators. - [User management](/en/docs/administration/benutzerverwaltung) — As an administrator, you manage all user accounts of your organisation in one place. - [User roles and permissions](/en/docs/administration/rollen) — Librario uses a role-based permission system. This page explains the three access levels: basic access, librarian and administrator. - [Account settings](/en/docs/administration/kontoeinstellungen) — The account settings in Librario let you centrally manage various aspects of your library at the account level. - [Backup and restore](/en/docs/administration/backups) — Librario backs up your data automatically every day. You can create your own backups through the REST API at no extra cost, or order one from us as a service. ## Integration - [Integration](/en/docs/integration) — AI assistants (MCP), Progressive Web App, Windows Explorer integration, single sign-on with Microsoft, OAuth clients and the REST API for Librario. - [Connect AI assistants (MCP)](/en/docs/integration/mcp) — Connect Claude, ChatGPT, Microsoft 365 Copilot, and other AI assistants to your Librario library via the Model Context Protocol — one OAuth sign-in, the same permissions you have in the web UI. - [OAuth clients for integrations](/en/docs/integration/oauth) — When a connector needs an OAuth client, how an administrator creates it, rotates the client secret and revokes the client, and what users see of it. - [Progressive Web App (PWA)](/en/docs/integration/pwa) — Librario is available as a Progressive Web App and installs on Windows, macOS, iOS and Android. - [Windows Explorer integration](/en/docs/integration/windows-explorer) — With the Librario search connector, you search your library from Windows File Explorer. Double-clicking a result opens the publication in your browser. - [Single sign-on with Microsoft](/en/docs/integration/sso-mit-microsoft) — What single sign-on with Microsoft Entra ID does for your organisation, which plans include it, and where to find the step-by-step setup guide. - [REST API](/en/docs/integration/api) — The Librario REST API integrates and automates your library processes programmatically. v3 signs in with OAuth 2.1; v2 is deprecated and shuts down at the end of 2026. - [Guide for AI agents](/en/docs/integration/ki-agenten-leitfaden) — How AI assistants work with Librario over MCP: keeping documentation and holdings apart, searching, fetching and downloading, reading hits and standard status correctly, citing sources and fetching the documentation. - [REST API: examples](/en/docs/integration/api-beispiele) — Runnable Ruby and Python scripts for the Librario REST API: a minimal client, availability checks against a reference-manager export, a data import with file uploads, and backups.